Project-Pass · Pilot EUR 49/month · Founding Circle: 20 seats

IPMA-compliantproject delivery

The AI PM for everyone

REGOLIO guides experienced PMs and first-time project leads through clean project work: collect inputs, protect personal data, and generate reports automatically. You get back10+ hours per week.

Claim Founding seat 90-second tour

Who should REGOLIO speak to?

No credit cardMonthly billingEU hosting in FalkensteinGDPR Art. 17 right to erasure

The reality

Most PMs react. You want to lead.

Project reports eat your week. You sprint from deadline to deadline instead of steering the project. That's not a management failure — it's the sound of the wrong tool.

12h

per week on reports

Status updates, weekly reports, month-end. A third of your working week — every week.

40%

of your time not on the project

Time you need for stakeholder communication, risk management and actual project work.

3×

explaining the same thing

To sponsor, steering committee, and team — each wants a different angle. You write the same story three times.

What changes

Get your hours back.
Use them to lead.

Time reclaimed

Your team submits inputs — by app, voice or magic link. REGOLIO turns them into finished reports at the quality you'd write yourself. You review, release, done.

Clean data

All 14 IPMA documents in one place: milestones, RACI, risks, cost lines, stakeholders, change requests. Version history, audit-ready, no Excel copies on shared drives.

Team unloaded

Your team members never fill out another status form. 30 seconds of voice dictation per day — that's it. External contributors submit via magic link without signing up.

How it works

Three steps. No magic.

REGOLIO is not a black-box AI tool. Every step is transparent, auditable and GDPR-clean by design.

Team submits

Voice dictation in the app. Magic link for external collaborators. PDF upload for meeting minutes. Email inbox for offline notes. Four input channels, one data model.

Anonymize & structure

Microsoft Presidio strips personal data before anything leaves the EU. A local Gemma model structures the result; cloud LLMs only ever see anonymized text.

Report ready. You release.

Weekly, monthly, quarterly — built to IPMA structure. You see the diff to last week, the milestones hit, the new risks. One click publishes.

Features

Everything a PM office needs.

No stripped-down "starter tier" with hidden upgrade prompts. REGOLIO ships complete.

Presidio anonymization before every cloud call

Microsoft Presidio detects names, addresses, phone numbers, IBAN and organizations in German and English and replaces them with unique tokens. Project-scoped, no collisions. Cloud LLMs only ever see [PERSON_1]; re-identification happens locally inside your tenant.

Cost tracking

Money, hours or both. Role-based hourly rates. Injected into every report automatically.

Voice dictation

Self-hosted faster-whisper. Daily report spoken in 30 seconds — no more typing.

RACI matrix

Interactive. Not a PDF.

Milestone trend analysis

Early-warning system for schedule slips.

7 IPMA roles

Sponsor, PM, team, PO, steering — configurable per project.

Magic-link contributors

External team members submit inputs without an account. Signed, time-limited links.

White-label per tenant

Your logo, your primary color, your domain. Your customer sees your brand, not ours.

Why REGOLIO is different

Four layers that keep your data in the EU.

Other tools promise "GDPR-compliant" and route you through US cloud services. We built REGOLIO from the ground up so PII never leaves the EU network — not even when cloud LLMs are involved.

✓Microsoft Presidio anonymizes locally before any cloud LLM is called
✓Schema-per-tenant + row-level security in PostgreSQL (double isolation)
✓Ollama Gemma 4 runs fully local — 80% of AI calls cost 0 EUR
✓GDPR Art. 17: one-click erasure including files and backups

GDPR-compliant

Art. 5, 17, 25, 32

EU hosting

Hetzner Falkenstein

Zitadel OIDC

Self-hosted, EU-sovereign

Mollie billing

EU payments, SEPA

FAQ

The questions you'd ask us.

What happens to my data?

Everything stays on Hetzner Cloud in Falkenstein, Germany. Your tenant database runs in its own PostgreSQL schema, additionally protected by row-level security. Before every cloud LLM call, Microsoft Presidio replaces personal data with tokens. Re-identification happens locally inside your tenant. Cloud providers never see real names or addresses.

Do I need to train my team?

No. Internal team members just install the app. External collaborators use magic links without accounts — they get an email, click the link, write or speak their contribution. Done.

How long does onboarding take?

A pilot project is ready within an hour: create a customer, create a project, invite team members, first submission. You'll see your first auto-generated weekly report after the first calendar week.

What if your AI gets it wrong?

REGOLIO generates drafts that you release. Nothing is published automatically. You see every generated report, can edit, reject, or regenerate. Sources (which input produced which statement) are traceable.

Can I self-host REGOLIO?

Yes. The Docker Compose configuration is part of the offering; on-premises deployment on your own Hetzner instance or your own Kubernetes is available from the Pro tier. Technical requirements: 16 vCPU, 32 GB RAM (for Ollama Gemma), 50 GB SSD.

How do I cancel?

One click in settings. Monthly contract, cancellable at month-end. You can export your data first (JSON, PDF, Markdown). After cancellation, your tenant is fully deleted within 30 days per GDPR Art. 17 — including MinIO objects and database schema.

Who is REGOLIO NOT for?

REGOLIO is built for PM offices with stakeholder reporting, multiple parallel projects, IPMA methodology, and recurring milestone reviews. If your team runs Scrum or Kanban without formal reporting duties, REGOLIO is overkill — use Linear or Jira instead. No formal reports? Wrong tool.

Which Project-Pass prices apply?

Project Pilot is EUR 49/month and limited to 9 months. After that, Project-Pass tiers start at Starter EUR 249/month, Studio EUR 599/month, Operations EUR 1,490/month and Enterprise EUR 2,990/month. Magic-link contributors are unlimited from Starter upward.

Can I talk to MAXI instead of typing?

Yes. Scan a QR code once, speak into your phone — your phone's excellent native dictation turns it into text and MAXI answers instantly on the desktop. No audio is ever transferred, only text, and the short-lived link expires automatically. Whether dictations are sent directly or shown for review first is your per-customer setting.

What can the AI assistant do on its own — and what never?

You set the trust level per customer. On the default level every writing action needs your approval click; raise the level and MAXI may execute reversible changes automatically — always with an audit trail. Payments, plan changes, GDPR erasure requests, approvals, team invitations and external communication require approval at every level — enforced technically, not just promised.

Does MAXI help outside individual projects too?

Yes. MAXI is a platform assistant: in the customer area it answers questions about master data and billing and delivers the portfolio view — 'How are my projects doing?' shows status, open risks, overdue milestones and costs across all projects at a glance. Changes are prepared for your approval.

I don't know every PM term — does the platform help me?

Twice over. The platform's field labels are clickable context help: what the field is, which options exist, what the setting does — over 85 topics in six languages, right next to the field without covering it. Plus a searchable help center. You work IPMA-compliant without reading a manual first.

Lead, don't chase —
starting next week.

Start with a 9-month Pilot at EUR 49/month or secure one of 20 Founding Circle slots with permanent price lock.

Request Project-Pass See pricing

Project-Pass instead of per-seat pricing · Unlimited magic-link contributors from Starter upward · Cancel monthly.